Room Reservation

GUIDELINES ON THE USE OF THE CONFERENCE ROOM/FUNCTION HALL OF THE DON SEVERINO DE LAS ALAS HALL (ALUMNI BUILDING)

  1. The Conference Room shall only be used for meetings, symposia and seminars. The Function Hall is advisable for workshops and similar activities.
  2. The time of the reservation shall only be from 7:00 am to 8:00 pm on weekdays and 8:00 am to 5:00 on Saturdays. Users should present the approved reservation form to the alumni office on the date of the activity.
  3. No phone reservations are allowed. All users of the facility are required to fill out a reservation form available at the Alumni Office.
  4. Reservation is on a “first come, first served” basis. A letter of request is required for reservations earlier than a month and/or for long period of reservation.
  5. Conference Room B shall only be used for a maximum of fifty (50); the Function Hall for larger number of participants, for a maximum of two hundred (200).
  6. Only recognized organizations in the University, offices and departments, and other members of the alumni association shall be allowed to use the facility without charge. Involvement of outside organizations or audience in any reserved fund raising activity shall be charged accordingly. *Outsiders are subject to all applicable University policies.
  7. A full payment upon approval of the reservation shall be required, (which is refundable, provided that the cancellation will be made 3 working days before the event)
  8. All outside users shall be charged for extension beyond the reserved hours computed based on the per hour rate.
  9. The organizer is given two-hour ingress and two-hour egress. No air-conditioning units are on during ingress and egress. User will be charged accordingly beyond the allotted ingress and egress time.
  10. Registered members of De La Salle Dasmariñas Alumni Association Inc. are entitled to 10% discount for the use of the facility only.
  11. All materials/equipments available in the venue/building can only be used within the building and alumni grounds.
  12. The requisitioner shall be held responsible for any loss and/or damage that may be incurred in the use of the facility and the equipment/s.
  13. Posting on the walls (or any similar procedure that may damage paints or wall) of the facility is strictly prohibited.
  14. Lights, electric fans, air conditioning units, and sound system should be switched off after use.
  15. Only equipment available in the venue shall be provided. Entry of mobile equipment (amplifier, large speakers, etc.) shall only be allowed upon the approval of DLSDAAI.
  16. In cancellation of reservation, the user MUST notify the alumni office THREE working days before the date of the event.
  17. The Alumni Association has the right to deny requests to use its facility at its discretion.
  18. The Alumni Association has the right to promulgate modification of any of the guidelines without prior notice.